Add a new location
- From Administration
- Select Locations from menu.
- Select New Location button.
- Enter all fields (see table below for description).
| Location Details | |
| Field | Description |
| Name | Short Name of the Location |
| Description | Full Name of the location |
| Address1 | |
| Address 2 | |
| Suburb | Select from drop down list |
| State | Select from the drop down list |
| Postcode | (Can be typed directly into) |
| Phone | |
| Fax | |
| Time Zone | Mandatory for you pick up location time zone |
| Inactive {status} (Check box) | Checking this flag means that the location will no longer appear in location pickers and therefore no new patients can be allocate to it. |
| Default Service Location | If the locations has more than one linked services location this ensure you select the default option |
| Hospital type | This is a drop down list, the value controls entities to do with admissions and in hospital claiming |
| Hospital Name | This is a free text field |
| Enable Manual coding | This determines whether an admission is deemed to be grouped by DRG or via the presence of Diagnosis or Procedure codes. Manual Coding set to Yes means that DRG is not require for an Admission to be grouped but there must be a Diagnosis or Procedure code present. This value changes the reported in the Admissions coding screen |
| Enabled for cases | Determines whether or not the location is available as an option when creating a new case |
| Primary External Identifier | The main identifier that this location is referenced by in an external system. |
| Script Paper | The default prescription templates to use, either 2016 or 2022. If not specified, defaults to 2016. |
| ANZSIC Organisation | |
4. When complete, you have two options:
Select Create Location button - The details will save but the Location will not be "Open", you will need to mark it as "Open" later.
Why useful? If you need to set up rooms or beds within the location, then you may not want it to appear in CareRight just yet.
Also, if you need to do additional setup - then it means the Location will not appear in the system until you "Open" it.
Select Create Open - the details will be added and the Location will be live /active in CareRight.
If you plan to send SMS and/or Email to Patients, then fill in these fields.
| Correspondence | |
| Field | Description |
| Email From | What email address should Email messages from this location appear from? CareRight does not support receiving of email replies. So this can be no-reply email address or if you want replies to go to a specific email inbox you can use that. If using Office 365 as a mail server(and possibly for some other systems) this needs to be set to the same email address as the SMTP Username is Administration > Global settings |
| SMS From | To force SMS messages to be one way only, you can customise who an SMS appears from (up to 11 characters). Doing this will prevent SMS replies from being brought into the system. If you are NZ based practice please review here. |
| Health Provider Index Facility Code | |
| Override Medical-Objects Endpoint | To change which endpoint is used when sending a letter for a specific location. Incoming messages will use the metadata in the message to associate with the correct endpoint, which affects the default location of the correspondence. |
| Prescriptions | |
| Script Paper | CareRight has been configured to ensure the printing of prescriptions aligns to known Prescription paper. There may be 3 different types of prescription paper:
|
If you have to collect data for statutory reporting for this specific location, then you will need to fill in the following fields when setting up a Location. Once a location is set up you will need to Edit the location to update the relevant Statutory Reporting values. See Statutory Reporting Periods
| Statutory Reporting | |
| Field | Description |
| Hospital Provider number | Enter your hospital provider number |
| Hospital Type | Select from drop down list |
| VAED Campus code | |
| VAED Campus prefix | |
| VAED PRS/2 Hospital Code | |
| HMDS Establishment Code | Hospital Morbidity Data System Code |
| PHISCo Facility code | Private Hospital Inpatient Statistic Collection Code |
| QHAPDC Facility Number | Queensland Hospital Admitted Patient Data Collection Number |
| AAPC Hospital Identifier | ACT Admitted Patient Care Data Collection Identifier |
| ISSAC Hospital Code | Integrated South Australian Activity Collection Code |
| TSMS Establishment Identifier | |
| TSMS Contracted Hospital Name | |
| PCOC Service Identifier
| |
Notice
Depending on your reporting body, enter the codes or numbers in the appropriate fields.
Running statutory reports are performed within the CareRight Dashboard under Locations (select the location) and then Statutory Reports.
Confirmation In Use
Please ignore this section, it is no longer used and will be removed at some point.
Staff Allocation
Please ignore this section, it is no longer used and will be removed at some point.
| Outgoing Patients | |
| Field | Description |
| Outgoing Time | Amount of time, after discharge, a discharge patient should be accessible to users with access to this location |
| Outgoing Interval | Time interval |
This allows you to specify how long a patient is accessible by users after being discharged from this location.
| Accounting | |
| Field | Description |
Separate Medical Providers on Banking Reports (check box) | See Banking Reports in the User Manual for further information. If you have added Bank Account details to your Location this will display on the Bank Copy. This is set via CareRight Administration → Locations & set up in CareRight Administration → Accounting → Bank Accounts. If you require your Medical Providers to be separated on the Banking Reports this is also a setting in CareRight Administration → Locations. Each Medical Provider must have their BSB & Account Number set in their Provider Accounting settings (CareRight Dashboard>Provider) and set up in CareRight Administration → Accounting → Bank Accounts. |
| Enable Confirmed Admission Billing | Check box |
| Bank Account | This is a drop down list - you need to set up the Bank accounts in Accounting > Bank Accounts for it appear in the list |
Remember!!!!!
After you add a new location, please refer here
