For clients collection data for VAED data submissions it is important to understand how the VAED locality is collected and managed for an Admission. If a VAED location cannot be identified for a patient the VAED report will not generate until the user has manually set a VAED locality.
CareRight contains a list of all defined VAED locality as published by the Victorian Government.
Vaed requires all patients:
- admitted in the month
- are currently admitted in the month
- any changes to other admissions previously submitted to VAED in the current financial year.
It is important for Australian addresses that the patient's home address is set to the correct address. For addresses within Australia it is recommended that you first search using the patients suburb name as this will automatically search and match the VAED locality list and ensure that the address will be compliant.
On / After Discharge
When you EDIT an admission after discharge CareRight will use the residential (home) address taken at discharge for the Patient to determine the best fit VAED locality to use using prefilll rules When you save the Admission this data is recorded for the admission.
Before Discharge
The VAED Locality will attempt to set a value on Admission and users can change this by editing the admission, but note: this value may change if the user updates the patients home address postcode and or suburb before they are discharged. Each time a VAED report is generated and the admission is included in the VAED report being generated the home address:
- postcode
- suburb
are checked for changes . If they have changed then it will change the VAED locality using the prefill rules.
Prefill Rules used when per-selecting VAED locality
The following rules are used to prefill the VAED locality information:
- If the Patient has no home address then the VAED Locality is left blank. The drop down options for the VAED Locality will contain "No Fixed Abode" and "Unknown" to allow the user to record the reason why they have not been able to collect the locality information of the Patient.
- if the Patient has a home address with country Australia, but the postcode / suburb does not match the contents of the VAED Locality list then the VAED Locality will be left blank and there will be no options available to select from.
- if the Patient has a home address with a country other than Australia then the VAED Locality will attempt to match the correct country based on description with the VAED Locality list.
Fixing Errors
Fixing incorrect VAED Locality information:
If the VAED Locality is recorded incorrectly the best course of action to resolve is to:
- Ensure the patient's home address details are updated to the correct address
- Edit the Admission and remove any existing VAED Locality information and SAVE the admission
- Edit the Admission a second time and ensure the VAED Locality has not updated correctly and SAVE the admission.
