This article is part of the systems administration guide. You will require administration access to view the pages mentioned in this article.
- Click Administration.
- Select Accounting Menu item.
- Select Items sub-menu item.
- The Items screen will display with all the existing Items.
- Select the New button.
- The add new Item screen will display.
- Enter the new Item Number.
- If it is a MBS Item, select the MBS Lookup button, this will pre-populate the MBS details.
- Edit details using the table below as a reference.
- When done, click Create Item.
| Field | Description | Example |
| Details | ||
| Item Number | This is the item number, either MBS or custom | 104 or 43509 |
| Item Type | This is the Item description | Consultation |
| MBS Description | Description as per MBS (up to 1000 characters) | |
| Your Description | This field can be updated with a short easy identifiable description | |
| Short Description | This short description will display on the patient invoice | |
| Status | Select from the drop down list | MBS Number |
| Taxable Supply(check box) | Check this box if you want to make tax applied | Yes /True/ Checked |
| Partial GST Liability(check box) | Some Items have only a portion of the Items rebate are liable for GST | Yes /True/ Checked No/False/Unchecked |
| Fee Type | Drop down box. Not able to be edited | Fixed fee or Percentage |
| Step Service Date(check box) | Enable step date rules and rates for the item. E.g. Accommodation | Yes/True/Checked |
| General ledger audit code | Recording of a general ledger audit code on each line item of an invoice. Defaulted to a blank value and requires manual data entry or custom trigger scripting to populate with values. | |
Extended Parameters | ||
Display extended parameters by default (Check box) | Yes /True/ Checked | |
Item requires entry of time/duration (minutes) (Check box) | For some MBS items, its required to get the duration of the procedure. Some MBS item codes are based on the length of service i.e. 13918: CYTOTOXIC CHEMOTHERAPY, administration of, by intravenous infusion of more than 1 hours duration but not more than 6 hours duration | Yes /True/ Checked |
Minimum Duration (Minutes) | This value is used when an MBS requires duration /length of service to be captured | |
Maximum Duration (Minutes) | This value is used when an MBS requires duration /length of service to be captured | |
MBS - General Parameters | ||
MBS Category | This is a drop down list | Professional Attendances |
MBS Group | This is a drop down list Note: Change the MBS Group will recalculate all prices displayed. | General Practitioner |
MBS Sub Group | This is a drop down list | |
Unit Modifier | This field determines the definition of data in the item number after the / (forward slash) i.e. 47/1, 47/7 It can represent number of Patient’s seen or Field Quantity | Patients seen |
MBS - Assistant Billing Parameters | ||
Assist not eligible for fee (check box) | Yes /True/ Checked | |
Hearing Services Program | ||
Item Requires Previous Fitting Item Number (Check box) | This is a check box value | Yes /True/ Checked |
Item Requires Date of Follow up (Check box) | This is a check box value | No / False /Unchecked |
Item Requires Date Client only Aidable to One Ear (Check box) | This is a check box value | No / False /Unchecked |
Item Requires Left / Right Fitting Information | This is a check box value | No / False /Unchecked |
Prices | ||
Effective Service date | Note: changing the Effective Service Date will recalculate all prices displayed | |
Name | ||
Region | ||
Percentage | ||
